How we protect & use your data

Below you will find our GDPR, Privacy and Environmental policies if you would like to download a PDF version please click on the links at the bottom of the page.

Our GDPR Statement

Introduction

The EU General Data Protection Regulation (GDPR) came into force on 25 May 2018 and will supersede the current Data Protection Act 1998. GDPR will apply despite Brexit and will impact all organisations that control or process personal data. It will grant data subjects a range of new rights, giving them more control over how their data is used. Organisations will be subject to new responsibilities and obligations, including the need to demonstrate compliance.

What are we doing to ensure compliance?

At MISL Ltd, we are committed to protecting and respecting the privacy of individuals and take our obligations under data protection legislation seriously. We already manage personal data in accordance with the industry standards for ISO 27001 and with the Cyber Essentials Plus Certification. We understand and welcome the high standards that GDPR will promote and encourage across all organisations that process personal data on behalf of third parties. By digitising your records and implementing a document management system we can help you access, delete and secure the information you hold.

In order to ensure our readiness for GDPR, we have in place a multidisciplinary team which, informed by an external GDPR specialist advisor, has the following key priorities:

  • To maintain our existing management systems, processes and policies (including ISO 9001, BS10008 and ISO27001) to ensure that we are GDPR-compliant.
  • Ensure that our employees and consultants are all DBS checked and are fully aware of the new obligations that GDPR will introduce and ensure that there is accountability and shared responsibility for ensuring compliance.
  • Provide a range of products and services to our customers to assist them with GDPR, including our new cloud-based filing and retrieval platform built with GDRP in mind. We understand the importance of good data practices to our customers and are on hand to support our customers through their GDPR-readiness journeys. Some of the specific initiatives that we are currently progressing:

Data Review – An extensive review of all personal data we hold. We will only retain your data for as long as is reasonably necessary and use it only for the purpose it was collected for.

Process Updates – Updates to our existing procedures to ensure we have the tools to maintain compliance with GDPR. This includes the appointment of a new Data Protection Officer, and a review of our existing policies such as our data security and incident response plans.

Improved Subject Access – Updates to our existing subject access request processes to ensure that it is easier and quicker for data subjects to exercise their rights.

Review of consents – Review of our existing marketing practices, and associated consents, to ensure that these are transparent, fair and GDPR-ready.

Our Privacy Policy

This privacy policy sets out how MISL Ltd uses and protects any information that you give MISL Ltd when you use this website. MISL Ltd is committed to safeguarding the privacy of our website visitors. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

MISL Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1 May 2018.

What we may collect

We may collect the following information:

  • name and job title
  • contact information including email address
  • demographic information such as postcode, preferences and interests
  • other information relevant to customer surveys and/or offers

What we do with the information gathered

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

Internal record keeping.

  • We may use the information to improve our products and services.
  • We may periodically send promotional email about new products, special offers or other information which we think you may find interesting using the email address which you have provided
  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, or mail. We may use the information to customise the website according to your interests.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

We use cookies across our websites to improve performance and enhance your user experience. The below explains how we do that. (https://www.misl.co.uk/cookie-policy/)

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, this is to request a callback regarding a specific job – this will not enter you into a marketing database where your details will be used for unsolicited marketing purposes.
  • If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at privacy@misl.co.uk

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please write to MISL Ltd, Unit 19 Pindar Road Hoddesdon EN11 0DE.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

Our Environmental Policy

Statement of Intent – Environmental Policy Adopted by MISL Ltd, 24 September 2011

MISL are document scanning specialists for the UK marketplace. Here is our environmental policy.

Our principle activities include the scanning of paper and its disposal and the collection of paperwork to and from clients.

MISL is committed to protecting and enhancing the local environment and to contributing to the sustainable management of the global environment.

Sustainability means meeting the needs of the present without compromising the ability of future generations to meet their needs.

In delivering our services we are committed to meeting and, where practical to exceed all relevant regulatory, legislative and other requirements and to the continual improvement of our environmental performance. We will seek to ensure that all our policies and activities enhance economic, social and environmental sustainability.

MISL Ltd recognises the importance of managing its own direct and indirect environmental impacts and will encourage other members of the community to reduce their negative impacts on the environment.

We will seek to demonstrate to the community including businesses, the general public and employees, the benefits of improving environmental practices. We will continually assess the environmental impact of our operations and, through minimising the use of materials and resources we will reduce our wastage to the lowest practical level.

Consideration will always be given to the environmental effects of our materials sourcing and wherever possible we will use materials that can be recycled.

Through strategic planning we will minimise the environmental effect of new developments and aim to include environmental considerations in investment decisions.

Employee involvement in environmental matters is encouraged at all levels and will be promoted through communications, training and a constant reappraisal of working methods and techniques.

The Board of Directors are committed to the implementation of this policy and will give full backing to all those authorised to carry it out.

GDPR Statement

Privacy Policy

Environmental Policy