Document Scanning
Document Scanning with MISL.
Welcome to MISL Total Document Management, your go-to provider of cutting-edge document scanning services. We specialise in converting physical documents into digital formats, such as PDFs or image files, streamlining your workflow and improving overall efficiency.
Medical Records
Lloyd George wallets and a wide range of medical records. We work closely with a number of medical practices in order to provide accurate and cost-effective solutions to digitising medical documents.
HR Documents
In today’s digital age, managing and storing HR documents can be a challenge. To combat this, our HR scanning services help you to eliminate the clutter and organise your files in a secure, digital format.
Large Format
Large format documents such as blueprints, maps, and engineering drawings can be challenging to manage and store. Our large format scanning allows for simple and high-quality digitisation
Microfiche
If you’re tired of searching through microfiche reels to find the information you need, our microfiche scanning services can help. We can quickly and accurately digitise your microfiche documents.
Introduction to Document Scanning
If you are looking to learn more about the scanning process, or want to get in touch to discuss a free quote, click here.
What is Document Scanning?
Document Scanning involves the precision conversion of traditional paper documents into dynamic digital formats, such as PDFs or image files. This strategic transition is not merely about digitisation; it’s a gateway to a more efficient, collaborative, and technologically advanced document management system.
Advanced scanning technologies allow businesses to navigate the challenges associated with traditional document storage. Beyond preservation, the process transforms documents into easily searchable, accessible assets. Imagine a workspace where physical clutter is replaced by digital efficiency, allowing seamless collaboration and enhanced workflow.
At MISL, our scanning services redefine the way you manage information, making the shift to a digital future a smooth and progressive experience.
How our Medical Records Scanning Service works.
If you want to know more about Medical Records Scanning, or want to get in touch to discuss a free quote, click here.
Stage One - Collection
To begin, we arrange for the retrieval and transportation of documents from your offices or practice using our internally managed fleet of tracked vehicles. Additionally, for the more extensive projects, a collection timetable is organised to accommodate your schedule.
Stage Three - Scanning
Next, our experienced technicians conduct document scanning in either black and white or color, exporting the digital images to your preferred format, such as PDF. Additionally, electronic records are precisely indexed based on information such as date of birth, reference number, or any other specified reference. Moreover, you have the flexibility to choose the scanning quality, including the desired DPI (dots per inch).
Stage Two - Preparation
Secondly, upon arrival, all boxes undergo booking into our internal tracking system and are then transferred to the production area. Here, each document is meticulously prepared for scanning, including the removal of paperclips and staples through manual processes.
Stage Four - Delivery
Finally, your electronic documents are seamlessly uploaded to the cloud, providing flexible, remote access and efficient document management. Find out more about our EDRM Software. Alternatively, you have the option to access the data via SFTP or receive it on an encrypted hard drive delivered to you. Generally, the physical data is returned to your premises, securely disposed of, or stored with us, depending on your preferences.
Stage One - Collection
To begin, we arrange for the retrieval and transportation of documents from your offices or practice using our internally managed fleet of tracked vehicles. Additionally, for the more extensive projects, a collection timetable is organised to accommodate your schedule.
Stage Two - Preparation
Secondly, upon arrival, all boxes undergo booking into our internal tracking system and are then transferred to the production area. Here, each document is meticulously prepared for scanning, including the removal of paperclips and staples through manual processes.
Stage Three - Scanning
Next, our experienced technicians conduct document scanning in either black and white or color, exporting the digital images to your preferred format, such as PDF. Additionally, electronic records are precisely indexed based on information such as date of birth, reference number, or any other specified reference. Moreover, you have the flexibility to choose the scanning quality, including the desired DPI (dots per inch).
Stage Four - Delivery
Finally, your electronic documents are seamlessly uploaded to the cloud, providing flexible, remote access and efficient document management. Find out more about our EDRM Software. Alternatively, you have the option to access the data via SFTP or receive it on an encrypted hard drive delivered to you. Generally, the physical data is returned to your premises, securely disposed of, or stored with us, depending on your preferences.
Document Scanning – The Benefits.
Efficiency and Accessibility
Revolutionise collaboration with our scanning service. Digital files, accessible anytime, anywhere, empower teams, fostering efficiency and seamless teamwork. Moreover, pair your scanning job with MISL’s partnered EDRM Software and break free from physical constraints, enabling real-time collaboration and swift decision-making.
Space and Cost Savings
Optimise resources with digital document storage. Transitioning from physical archives liberates office space, reducing storage, maintenance, and retrieval costs. Streamline operations and allocate resources strategically, positively impacting your bottom line.
Enhanced Security
Commit to a strong stance on data security. Advanced encryption and access controls ensure data integrity and regulatory compliance. Fortify your organisation against security threats, instilling trust in clients and stakeholders.
Environmentally Friendly
Go green by minimising paper consumption, and champion environmental sustainability. This consequently improves your corporate image and contributes to a cleaner, and eco-friendly future.
Document Scanning – Equipment
If you want want to learn more about the scanning process, or want to get in touch to get a free quote, click here.
Cutting-Edge Document Scanning Equipment
We employ state-of-the-art equipment to ensure the highest quality scans for your documents. Our primary workhorses in document scanning are the Kodak i5800 series scanners and Opex Falcon+ scanners.
The Kodak i5800 series scanners are renowned for their exceptional speed, capable of processing large volumes of documents swiftly while maintaining precision and clarity. These scanners boast advanced imaging features, including Perfect Page technology, which enhances image quality by automatically adjusting settings for optimal results.
The Opex Falcon+ scanners, on the other hand, offer versatility with their ability to handle a variety of document types, from standard sheets to delicate and irregular documents, ensuring a comprehensive scanning solution.
Both scanners deliver superior image resolution, capturing intricate details and producing high-quality outputs that meet the rigorous standards demanded by modern document management. With our commitment to utilising cutting-edge equipment, we guarantee that every document scanned retains its integrity, providing you with a digitised version that mirrors the original in exceptional quality.
Document Scanning FAQs
If you want to know more about our Document Scanning Service, or want to get in touch to discuss a project, click here.
How secure is document scaning?
You can rest assured, our document scanning process prioritises security, employing robust encryption and access controls to safeguard your sensitive information. MISL are BSI ISO 9001, 27001 and Cyber Essentials PLUS certified, showing our commitment to continually meeting the highest security standards set in our industry.
What file formats are documents scanned into?
Documents are typically scanning into universally compatible formats such as PDF or JPEG file types. However, this is not something that we set in stone and conversions to any file type is available to ensure seemless integration with our clients systems.
Can you handle large-scale scanning projects?
Absolutely, in fact, large-large scanning projects are a specialist subject of ours. We regularly work with large trusts and organisations to digitise entire workplaces, offering timely solutions tailored to requirements.
What are the long term benefits of document scanning?
Document scanning yields enduring benefits such as improved efficiency, substaintial short AND long-term cost savings, and elevated data security, contributing to the long-term success of our clients operations.
How long does the scanning process take?
The duration of the document scanning process varies based on the volume and complexity of the project. We strive for efficiency, providing realistic timelines tailored to your specific needs. Contact us for a personalised assessment and timeline estimation.
Can you handle documents varying in size?
Absolutely. Our document scanning services are designed to accommodate a diverse range of document sizes and types, from standard letter-size documents to large format drawings and microfiche. Our advanced scanning technologies ensure a seamless and accurate conversion regardless of document variations.
Find out more
To find out more about our Document Scanning Service, or to begin with a project by getting a free quotation, please fill out the contact form below. Alternatively, contact our sales team directly by emailing sales@misl.co.uk or by dialing 01992 470 060 and selecting option 2.
Request a Free Quote
Fill out the contact form below and a member of our team will be in touch to further discuss your project and provide a quotation.